Minutes of the May 14, 2018 Meeting



MAY 14, 2018



FINANCE COMMITTEE:  Met in the water dept. bldg. on 5/14/18 at 1:30 p.m.

PRESENT:  Mayor Larry Hollis, Art Nutzhorn, Donna Lefler (1st Ward), Connie Jacobson, Gene Gibler (2nd Ward), Rob Finney, Ryan Kelly (3rd Ward), Barbara J Cantwell City Clerk, Bruce Fehrenbacher city attorney.

CALL TO ORDER:  Mayor Hollis called the regular meeting to order at 6:00 p.m. and led the Pledge of Allegiance to the Flag.

MINUTES:  1st page under MINUTES last line in paragraph removed Rob Finney absent.  2nd page under SERVICE CONTRACT ON GENERATOR 2nd line changed year 4, 2021 to 5, 2022.  Page 3 first paragraph missed spelled Arts name.  Under 2018 MFT PROGRAM its Josh Harken not Josh Parker and capitalized IDOT.  Gene Gibler made a motion to accept the minutes as amended. Ryan Kelly 2nd motion passed.

CITY CLERKS CASH RECEIPT REPORT: Total cash receipts for April 2018 is $68,479.26.  Rob Finney made a motion to accept the Cash Receipts Report.  Gene Gibler 2nd motion passed.

TREASURERS REPORT: Ending cash balance for April 2018 on the Treasurers Report is $748,213.54.  Donna Lefler made a motion to accept the Treasurers Report. Connie Jacobson 2nd motion passed.

REPORTS FROM CITY EMPLOYEES AND COMMITTEE CHAIRMAN: Josh reported the new street lights out at Arrowhead will be at no cost to the City but the ones on Willow Street will.

APPROVAL OF SUBMITTED CLAIMS: On first page of the Board Listing under Farnsworth Group the invoice amount was changed to 52-00-532.  Page 4 deleted the invoice for the Village of La Fayette. First page under German Bliss delete that invoice of $51.84 because of a credit balance to the City leaving a remaining credit balance of $36.48.  Rob Finney made a motion to approve the Submitted Claims as amended. Donna Lefler 2nd motion passed.

ATTORNEY REPORT: Bruce has been going over the Ordinances with Teresa with any revisions that need to be done.  The Ordinances are getting close to being all completed. Appropriations have to be done before the end of July.



CEMETERY ORDINANCE: Updated the Cemetery Ordinance to the current charges of Grave Opening to $550.00 and for Cremation to $200.00.  Art Nutzhorn made a motion to approve the Ordinance #888 To Amend Cemetery Grave Opening Fees. Gene Gibler 2nd. Motion passed.

POLICE TRUCK: The truck is finished and D & D is waiting for the check so the City can pick it up.  The State Bank of Toulon has agreed to loan the City $17,370.00 ½ of the truck total. Ryan Kelly made a motion to move forward with the loan on the police truck with the State Bank of Toulon for $17,370.00.  Gene Gibler 2nd motion passed.  The truck will be going to Washington for the lights and radio installation.  They will have it for a week to a week and a half. The cost of lights and radio equipment will run $4,667.72.  Gene Gibler made a motion to pay for radio, lights and equipment needed on new police truck in the amount of $4,667.72.  Art Nutzhorn 2nd motion passed.

PUBLIC CONCERNS: Jason Musselman commented that Josh did a great job with the electrical work that came up at the last minute with the Morel Mushroom Festival.  Jason would also like to see some new park equipment and the rubber mulch at the City Park. Mayor Hollis said we would look into what it takes to buy some new equipment.  Josh mentioned that the park needs new basketball hoops also. Gary Bent said we could put the new commercial flag pole in the park across from City Hall with the Mini Library.  Mayor also said the lights need to be put in the pavilion in the park. July 31st is the community night out with the police dept.  The Lions Club will be doing the grilling this year. The National Night Out is August 7th for the Police Dept.  Donna Lefler would like to see the next city wide pickup not to be set around any Holidays.  Ryan Kelly would like to see if the City could get a dumpster back down at the sewer plant again.  Jason spoke of the flashing lights that used to be at the corner of Hwy 17 and Franklin St. need to contact Ameren to see who is to maintain them and get them running again.

CUL DE SAC: The road at Arrowhead in the Cul De Sac has deteriorated to the point where when it rains water gets down in the base under the road and now the base is no good.  Josh Harken is recommending going down 10 inches and putting down a fabric on the bottom. Bridging over the soil that is currently there. Then put a new surface on top so the water will run off instead of just sitting on the road.  Cost estimate to fix road would be $11,610.00. If MFT Funds were used the cost would be higher. This would be repairing the damaged portion of the Cul De Sac. The road is in the TIF Dist. Teresa is supposed to check with TIF and make sure.  Gene Gibler made a motion to get quotes for fixing the Cul De Sac at Arrowhead. Connie Jacobson 2nd motion passed with Ryan Kelly voting no.

APPROPRIATIONS: Rob would like to vote on the appropriations in June council meeting if possible.  The Appropriations will be held over till next month.

RE TAXES: If the property that the City owns doesn’t do a service for the City there will be a tax charged.  The RE Tax bills will be due before the next meeting so they will be in the paid invoices for the June Council Meeting.



APPOINTMENTS: The Mayor made appointments of:

Josh Colgan – Water Superintendent

Robert Kamerer – Streets Superintendent

Barbara J Cantwell – Secretary to the Council

Teresa Macy – TIF Director

Gary Bent – Chief of Police

Farnsworth Group – Engineers

There was no appointment of Attorney as of yet.

All committees will remain the same as is.

Gene Gibler made a motion to accept all of the above appointees.  Ryan Kelly 2nd motion passed.

LINE PRINTER: The HP line printer in the office is not working well.  The printer that we are looking at is a HP with 1 year warranty for $299.00.  Gene Gibler made a motion to buy the Office Specialist HP line printer for $299.00.  Rob Finney 2nd motion passed.

FIRE DEPT. TRAINING FACILITY: Jason Musselman wants an official ok from the council to proceed with the facility.  There has a been an area flagged out already 100 X 100 ft. along with a 40 X 40 pad for parking equipment on.  There will be one shipping container in that area on a rock base for drainage purposes. The Fire Dept. has to keep the facility in a safe way.  If anyone is hurt there during training it is covered under the Fire Dept. work comp. insurance. This will benefit the communities ISO rating a little.  Home owners insurance costs. If there has to be something left out of containers there will be a fence built prior to leaving anything outside. Donna Lefler made a motion to allow the Toulon Fire Dept. to build a training facility south of maintaince building.  Connie Jacobson 2nd motion passed.

SECURITY CAMERAS: Gary Bent said the security cameras behind stores, the park and the sewer plant have helped the city a lot. There was an attempt to enter the front entrance of Leezers Insurance.  Gary would like to put cameras in for the front of the stores, downtown areas. Would like to get some quotes from companies to see what it would cost to install the cameras. TIF will pay 100%.

TIF BUSINESS: Jacob & Klein bill went up $30.85.  Economic Dev. Group of Bloomington went up $123.40.  Connie Jacobson made a motion to pay the Jacob and Klein bill for $429.70 for the 1st quarter.  Ryan Kelly 2nd motion passed.  Rob Finney made a motion to pay the Economic Dev. Group of Bloomington bill for $1,718.80 for the 1st quarter.  Donna Lefler 2nd motion passed.  Ryan Kelly made a motion to pay FY2019-1, repay General for sidewalks on Jefferson St. in the amount of $8,400.00.  Gene Gibler 2nd motion passed.


Rob Finney made a motion to pay FY-2019-2 TIF ADM Teresa Macy $2,000.00 in 4 payments of $500.00 in July-Oct-Jan-Apr.  Donna Lefler 2nd motion passed.  Ryan Kelly made a motion to pay FY-2019-3 for half of the police truck for $17,370.00.  Art Nutzhorn 2nd motion passed.  Gene Gibler made a motion to pay Ordinance #887 to the Stark Co Fitness for improving the parking lot in the amount of $2,606.00.  Rob Finney 2nd motion passed.


Gene Gibler made a motion to adjourn.  Rob Finney 2nd motion passed.


Meeting adjourned at 7:56