Minutes from November 14, 2018 Meeting



NOVEMBER 14, 2018


FINANCE COMMITTEE:  Met in the water dept. bldg. on 11/13/18 at 1:30 p.m.

PRESENT:  Mayor, Art Nutzhorn, Donna Lefler (1st Ward), Connie Jacobson, Gene Gibler (2nd Ward), Rob Finney (3rdWard), Barbara J Cantwell City Clerk, attorney assistant Carol Perkins.  Ryan Kelly absent.

CALL TO ORDER:  Mayor Hollis called the regular meeting to order at 6:00 p.m. and led the Pledge of Allegiance to the Flag.

MINUTES:  First page under MINUTES first line change 2ndsentence to 1st sentence. 3rd line from bottom in same paragraph take out The last paragraph started and replace with Under Tif business a new paragraph needs to be done.  Add Ryan Kelly abstained at the end of the same paragraph.   Page 3 first paragraph under MAIL BOXES add the attorney is looking into this situation.  Page 4 5th paragraph change Barbara to everyone and change employee to basis.  Donna Lefler made a motion to accept the minutes as amended.  Art Nutzhorn 2nd motion passed.  Gene Gibler abstained.

The minutes from the Special Council Meeting on October 25, 2018 will be on next month’s agenda to be approved.

CASH RECEIPT REPORT:  Total cash receipts for the month of October 2018 is $257,869.37.  Rob Finney made a motion to accept the City Clerks Cash Receipt Report.  Connie Jacobson 2nd motion passed.

TREASURERS REPORT:  Ending cash balance for October 2018 is $1,095,507.35.  Rob Finney made a motion to accept the Treasurers Report for October 2018.  Donna Lefler 2nd motion passed.

REPORTS FROM CITY EMPLOYEES/COMMITTEE CHAIRMEN:   Rob Kamerer reported that the two new employees are now working for the city, Jake Streitmatter and Josh Allen.  He also thanked Ron Jackson, Al Gloyd and Tom Boudreau for stepping up and helping with everything


that needed to be done.  BEA will be starting the updates for the R/O tomorrow.  It will be at least a 2 day job.  City employees have been getting the trucks ready for snow.  Rob has been working with the new bank project.  The sidewalks are completely done.  Barbara reported that we have received the new phones but only have one extra phone for the new employees.  Mayor said at some point we will get another one, but for now they will have to share.  Teresa Macy reported the Neptune update will be done on November 20th.

APPROVAL OF SUBMITTED CLAIMS:  Rob Finney made a motion to approve the submitted claims as listed.  Connie Jacobson 2nd motion passed.

ATTORNEY REPORT:   Tax Levy has been completed and needs signatures.  The old mail box ordinance is enforceable.  The mail boxes that are located on city property the city cannotremove but can request the owners of the mail boxes to remove them or they could get fined $500.  Any new mail boxes, the property owners need to get an application from the City Hall.   Then the council will approve or disapprove.  Then they will have to get a locate from Julie to dig a hole.  Anybody wanting to put a mailbox on city property in front of someone else’shouse will have to have written permission from the owner of the house to do so and then approved by the City.

BENT PROPERTY:  Mr.  Evans has spoken with Mr. Owens and they are trying to work out the situation and how to best handle it.  There is still some disagreement on the legal description of the property.  It needs to be resurveyed.  The City will do whatever needs to be done to get this done.

WATER BILLING CONTRACT:  Tabled to next month.

EMPLOYEE COMPENSATION:  Tabled to next month.

EMPLOYEE CODE OF CONDUCT:  Tabled to next month.

FUEL TANK QUOTES AND LEASE:   Purtschers have tanks but they dont lease them and they do not charge extra for thedelivering the fuel.  Ag View has a good option.  The only thing the city would have to purchase from them would be the pump and the hoses.  They would maintain the filter, the fuel handle and the hoses.  For each double wall tank it would run $12 a year.  The city will have to buy fuel from FS and get a set price for 6 months at a time.  Purtschers may run sometimes cheaper per gallon.  There will need to be locks on the tanks, also a log for which department got the gas and tanks need to be 25 ft. away from all buildings.  Total from AG View would be $6,538.84 for the purchase of 2-500 gallon dual wall UL tanks, 2-hardware and venting kits, 2-711v20 GPM Fill-Rite Pumps.


To lease the tanks would cost less, a total of $1,536.84 from Ag View.  Rob Finney made a motion to accept the Ag View FSpricing in terms for a lease for 2-500 gallon dual wall UL tanks and 2-711v20 GPM Fill-Rite Pumps at a cost of $1,536.84.  Art Nutzhorn 2nd motion passed.


LEEZER AGENCY:  The City’s insurance is up for renewal at the end of the year.  Donna Lefler made a motion to accept the policy renewal of $43,748 for the Leezer Insurance Agency.  Rob Finney 2nd motion passed.

MSW PROJECTS OF HENRY, IL:  The last time a donation was given to MSW was in 2016.  Rob Finney made a motion to give a donation of $500 to the MSW Project.  Connie Jacobson 2nd motion passed.

TAX LEVY 2018:  There is a small increase from last year of 3.3 %.  $189,150 will be what we are asking to levy.  Rob Finney made a motion to pass ordinance #890 The City of Toulon Annual Tax Levy ordinance for 2018.  Donna Lefler 2ndmotion passed.

HEALTH INSURANCE:  Art Nutzhorn presented some Health Insurance options to consider. 1.  Group Plan or 2.  Qualified Small Employer Health Reimbursement Arrangement (QSEHRA).

CHRISTMAS WALK:  Rob Finney made a motion to donate $500 to Christmas Walk Celebration and $500 to the Christmas Lights.  Art Nutzhorn 2nd motion passed.

TIF BUSINESS:  A new agreement will be written for Lucy Dots because of them moving to a new address.

Rob Finney made a motion to approve paying the Jacob & Klein 3rd quarter bill for $429.70 and The Economic Development Group of Bloomington 3rd qtr bill for $1,718.80.  Connie Jacobson 2nd motion passed.

Rob Finney made a motion to pay FY2019-18 Farnsworth Group for $2,565.56 for maps, water and 1/3 of the sidewalk.  Art Nutzhorn 2nd motion passed.

Rob Finney made a motion to pay FY2019-19 to BEA $5,320.41 and Peerless for $3,477.94 and Potter & Sons for $23,500.  Connie Jacobson 2nd motion passed.

Teresa Macy reported that we received in a check for $1,753.58 on the TIF taxes.


Connie Jacobson made a motion to adjourn at 7:41.  Art Nutzhorn 2nd motion passed.