Minutes of the April 8, 2019 Meeting

CITY OF TOULON

REGULAR COUNCIL MEETING

APRIL 8, 2019

TOULON FIREHOUSE

FINANCE COMMITTEE:  Met in the water dept. bldg. on 4/8/19 at 1:30 p.m.

PRESENT:  Mayor, Art Nutzhorn, Donna Lefler (1st Ward), Connie Jacobson, Gene Gibler (2nd Ward), Rob Finney, Ryan Kelly (3rd Ward), Barbara J Cantwell, Michael Evans city attorney.

CALL TO ORDER:  Mayor Hollis called the regular meeting to order at 6:18 p.m. and led the Pledge of Allegiance to the Flag.

MINUTES OF THE MARCH 11, 2019 MEETING:  2nd page moved Michael Evans has spoken to the surveyor trying to arrange a time to meet at the Bent property to the next item of concern BENT PROPERTY.  ATTORNEY REPORT has none.  Rob Finney made a motion to accept the amended minutes for the March 11, 2019 meeting.  Art Nutzhorn 2nd motion passed.

CASH RECEIPT REPORT:  Total cash receipts for the month of March is $66,247.12.  Rob Finney made the motion to accept cash receipts report. Connie Jacobson 2nd motion passed.

TREASURER REPORT:  Treasurer Report for the month of March is $861,889.78.  Donna Lefler made a motion to accept the Treasurer Report.  Art Nutzhorn 2nd motion passed.  

REPORTS FROM CITY EMPLOYEES/COMMITTEE CHAIRMEN:  Rob Kamerer reported of a water main break on the 200 block of north Culbertson.  The main sewer plugged up on the corner of Olive and Commercial, another sewage back up on the Musselman addition.  Would like to start working on the summer street program in the near future. Donna Lefler reported that she had to file a claim for the Estate of Vicki Frazzetta so the state will pay for the water bill.  The house has been sold.

APPROVAL OF SUBMITTED CLAIMS:  Rob Finney reported of a couple of coding changes under Core & Main 51-00-612 instead of 51-00-528.  2nd page O’Reilly Auto changed 2nd invoice coding 01-41-614 to 1-41-612.  3rd page Petty Cash changed invoice 23 amount to $10.42 and invoice 24 line 01-11-928 to $3.00 and 01-21-551 to $2.61 now makes total on that invoice to $5.61 and total overall $16.03.  4th page hold the invoice on Universal, Inc.  Checking on the pricing. Rob Finney made a motion to accept the Submitted Claims as amended.  Donna Lefler 2nd motion passed.

ATTORNEY REPORT:   Larry reported that the survey that was done on the Bent property was the wrong one.

GOLF CART:  An example ordinance has been written but was not sent to the office.    This will be on next month’s meeting.

STARK COUNTY ATHLETICS:  Tiffany Macy reported that the diamond dirt will cost $462.00 a load.  They need 2 loads per field, so 4 loads total, costing $1,848.00. Tiffany also asked for a donation.  Ryan Kelly made a motion to purchase 4 loads of dirt for $1,848.00. Connie Jacobson 2nd motion passed.  Connie Jacobson made a motion to give the Stark County Athletics a donation of $500.00.  Rob Finney 2nd motion passed.

HEALTH INSURANCE:   City can’t afford insurance for the employees.

ORDINANCE #897 SEXUAL HARASSMENT:  Donna Lefler made a motion to accept Ordinance #897 which is an ordinance for amending Ordinance #885 regarding sexual harassment policy.  Rob Finney 2nd motion passed.

SNOW PLOW:   West Jersey Township has 2 plows available.  The 11 ft. plow they are asking $6,500 comes complete.  Gene Gibler made a motion to purchase the snow plow from West Jersey Township for $6,500.  Connie Jacobson 2nd motion passed Ryan Kelly voted no.

PUBLIC CONCERNS:   Ryan Kelly is concerned about the attorney situation of not being at our meeting.  Ryan wants to resolve the situation.

EAGLE ENT:    The renewal is up with Eagle Ent.  We are currently paying $3.50 per household.  Eagles Int. has added Electronics Recycling once a month, just need to call them and they will pick up at your house.  Gene Gibler made a motion to accept the 5-year average contract from Eagle Ent. at $4.23 per household. Connie Jacobson 2nd motion passed.

BUDGET:  Everyone has the Budget proposal.  Larry and Rob want everyone to look at it for next month’s meeting.  Rob Finney reported on the government operations total there was a 3.2% increase and the water, sewer, garbage, and recycling there was a 4.4% decrease.  So the overall increase in the budget and appropriations was 0.1%.

PURCHASE OF SCHOOL PROPERTY:  The City is looking to purchase the property at the school for building the new concession stand at the ball diamonds.  Connie Jacobson made a motion to purchase the school property where the new concession stand is to be. Donna Lefler 2nd motion passed.

-2-

SANITARY SEWER:  Rob Kamerer reported that there have been problems at Musselman edition with the sewer.  It is getting worse, having to jet it every 3 days. Need to replace the tile and inlets.  Rob Kamerer has a firm quote for $18,500 from Roach and Sons. Donna Lefler made a motion to repair the sanitary sewer in Musselman edition for $18,500.  Art Nutzhorn 2nd motion passed.

REPAIRS AT SEWER PLANT:  The flowmeter at the sewer plant needs to be replaced.  Britton gave us a quote. Options #1 is using the existing conduit for the 200+ feet of sensor run for the price of $8,326.00 Option #2 will replace the existing conduit for the 200+ feet of sensor run.  We will supply the trenching/backhoe work to open a ground path for the new conduit. BEA will install the conduit for the price of $9,678.00.

Rob Finney made a motion to replace the failing flowmeter for the wastewater with Option #2 for $9,678.00.  Ryan Kelly 2nd motion passed.

BODY CAM:  Gary Bent was present and would like to purchase body cams for the police dept. for $590.00 for 2.  Tif could pay for 50%. The Auxiliary has already purchased a new computer to storage for the pictures.  Ryan Kelly made a motion to purchase 2 body cams for the police dept. at the cost of $590.00. Art Nutzhorn 2nd motion passed.

TIF:  Toulon Market LLC (Ben and Julies) Going to have a Special Council Meeting on April 18, 2019, at 5:30 p.m. @ the Firehouse.

Ryan Kelly made a motion to pay FY-2019-26 Esco $1,315.25, repay w/s $898.09 for USA Bluebook, Repay Gen $650.00 for tree removal, Repay w/s $530.00 for ½ Twig’s Comp Shop, Pay Torbert Elec. $1,492.99, Pay Hawkins, $245.00, Pay Roach $2,100.00, Pay Ferguson 1/3 $414.51, Pay BEA $1,470.00 and $257.40 making a total of $9,373.24.  Donna Lefler 2nd motion passed.

Rob Finney made a motion to pay FY2019-27 BEA $389.48, Harvey Bros. $2,058.00, BEA $2,801.09 making a total of $5,248.57.  Ryan Kelly 2nd motion passed.

Rob Finney made a motion to pay FY-2019-28 Meister, Hilton, Chitwood & Assoc. Inc. $1,050.00 for audit.  Gene Gibler 2nd motion passed.

Gen Gibler made a motion to adjourn at 8:21.  Donna Lefler 2nd motion passed.

-3-