Minutes of June 10, 2019 Meeting

CITY OF TOULON

REGULAR COUNCIL MEETING

JUNE 10,2019

TOULON FIREHOUSE

FINANCE COMMITTEE:  Met in the water dept. bldg. on 6/10/19 at 1:30 p.m.

PRESENT:  Mayor, Art Nutzhorn, Donna Lefler(1st Ward), Connie Jacobson, Jason Musselman (2nd Ward), Rob Finney, Ryan Kelly (3rd Ward), Barbara J Cantwell, Michael Evans, city attorney

CALL TO ORDER:  Mayor Hollis called the regular meeting to order at 6:30 p.m. and led the Pledge of Allegiance to the Flag.

MINUTES OF THE MAY 13, 2019 MEETING:  1st page under minutes of the April 8, 2019 meeting 4th sentence put parentheses around “Ryan wants to start looking for a new attorney” to “ wants to resolve the attorney situation.”  2nd page under Attorney Report, 5th sentence change the word Gulf to Golf.  Page 5 under Apartments on Main Street, put a period after grandfathered in. then remove rest of sentence.  Under Dog Park, 2nd sentence, change the word residents to family.  Jason Musselman made a motion to accept the May 13, 2019 minutes as amended.  Art Nutzhorn 2nd Rob Finney abstained, Donna Lefler abstained motion passed.

MINUTES OF THE SPECIAL MEETING OF MAY 20, 2019:  Jason Musselman made a motion to accept the Special Meeting minutes of May 20, 2019.  Ryan Kelly 2nd motion passed.

CASH RECEIPT REPORT:  Total Cash Receipts for the month of May 2019 is $78,833.82.  Rob Finney made a motion to accept the Cash Receipt Report for the month of May 2019.  Connie Jacobson 2nd motion passed.

TREASURER REPORT:  Treasurer Report for the month of May 2019 is $805,462.25.  Jason Musselman made a motion to accept the Treasurer Report for the month of May 2019.  Rob Finney 2nd motion passed.

REPORTS FROM CITY EMPLOYEES/COMMITTEE CHAIRMEN:   Jason Musselman reported that he had a Park Committee Meeting and he had a packet for everyone to look at.  He just went over a few things at that time because he will go over most of it later during the council meeting. -1-

Rob Kamerer reported that Roach and Sons will start working on the sewer project in the Musselman edition this week (6/10).  There has been damage done to the city streets because of the heavy rains. The city guys have been doing patching. City employees have been working with Jason on the park and the ball diamonds.  Jake Streitmatter asked if the yard waste that is set out every Monday could be put in bio-degradable bags. The city needs to check on the price of bags to sell from the office. Art Nutzhorn reported that the cemetery looked great for Memorial Day services.  

APPROVAL OF SUBMITTED CLAIMS:  Rob Finney made a motion to accept the submitted claims for the month of May 2019.  Donna Lefler 2nd motion passed.

ATTORNEY REPORT:  Mr. Evans reported he received the legal description of the school property exchange and the Bent property.  The Bent property isn’t correct Mr. Evans is looking into the problem but the school property is correct. The codification of the ordinances will be a summer project to try and get finished.  

GOLF CART:   Jason Musselman made a motion to accept Ordinance #899 establishing the use of golf carts.  Rob Finney 2nd Donna Lefler voted no, motion passed.

APPROPRIATIONS:  Donna Lefler made a motion to accept the 2019-2020 appropriations.  Ryan Kelly 2nd motion passed.

APARTMENTS ON MAIN STREET:  The ordinance is not trying to change any of the apartments that are currently being used now but if any change to another business they can not go back to an apartment.  Jason Musselman made a motion to approve Ordinance #900 regarding dwelling units on the first floor of the business district. Donna Lefler 2nd motion passed.  

DOG PARK:  Jason Musselman took a survey on Facebook and it came back favorable.  The dog park would be Lot #1 of the Toulon Ridge subdivision 60ft x 150ft area.  The estimated cost would run $3,775.00 and its TIF eligible. Jason Musselman made a motion to install a Toulon City Dog Park on Lot#1 at Toulon Ridge Subdivision not to exceed $4,000.00.  Rob Finney 2nd motion passed.

PUBLIC CONCERNS:  The Mayor reported that he met with the engineer, Rob, Jason, and the designer.  They walked up and down the sidewalks on the main street and talked about having a streetscape.  It would be a large project. Total construction cost not including engineering is $894,000. Engineering would be an additional 50%.

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Connie Jacobson asked if there could be a child at play signs put up around the park and some city streets in town.  Jason Musselman reported that IDOT is replacing the post for the school crossing lights. The light is the City’s responsibility. Jason reported that the city guys are spending a lot of time mowing properties.  Barbara Cantwell reported that one solicitor came in and applied.  

MEETING TIMES:  Mayor Hollis reported an issue with Wyoming’s council meeting times and Toulon’s council meeting times.  Wyoming starts at 6:00 and so does Toulon. The attorney goes to Wyoming’s first and then comes to Toulon. The Mayor would like to change our meeting time to 6:30.  Jason made a motion to change Toulon’s meeting times to 6:30. Ryan Kelly 2nd motion passed.

8:06

Jason Musselman moved that we go into executive session at 8:06 to talk about employee reviews.  Ryan Kelly 2nd motion passed.   

8:25

Rob Finney made a motion to open regular session.  Ryan Kelly 2nd motion passed.

Jason Musselman made a motion to authorize Josh Allen and Jake Streitmatter to be on the account to purchase at Farm King, O’Reilly, and Menards.  Connie Jacobson 2nd motion passed.

Jason Musselman made a motion to increase the pay by .50 to $16.00 an hour to Josh Allen and Jake Streitmatter.  Art Nutzhorn 2nd motion passed.

JETTER:  Our jetter is in need of repairs.  The water tank is shot. We have Roach and Sons do most of our jetting.  Need to see if Wyoming would share some expenses of a jetter.

SOCIAL MEDIA POLICY:  Jason Musselman gave a handout of an example of social media policy from Naperville.  The hand out gave a purpose, guidelines, and expectations of having Facebook, Twitter and Instagram.  There could be lists of starting times of meetings, list recycle dates and holiday changes in schedules on facebook etc.  Jason made a motion to accept the City of Toulon’s Social Media Policy as presented. Art Nutzhorn 2nd Donna Lefler voted no, motion passed.

PARK EQUIPMENT:  Jason Musselman gave a handout on park equipment.  1 Generation Swing Seat $849.00 + shipping, 2 plastic benches about $800.00 each, 1 playground rules sign $48.35 each, 4 32 gal. trash cans $487.30 each, 3 signs saying all activities are being monitored $19.03 each.  Total of park equipment is $4,493.64 plus shipping.  

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Jason Musselman made a motion to purchase park equipment not to exceed $5,000.00 from the TIF fund.  Rob Finney 2nd Donna Lefler voted no, motion passed.

BASEBALL FENCE TOPPER:   750 ft would cover the chain link fence at the ball diamond.  The price of $547.00 + $194.10 shipping would cover the topper, zip ties and install tool.  Donna Lefler made a motion to buy the baseball fence topper for $741.10. Connie Jacobson 2nd motion passed.

STUMP REMOVAL:  Jason Musselman said there is a tree stump by the park shelter from a tree that has been cut down.  Red Wood tree stump removal (Alex Nowlan) will remove the stump for $275.00 includes grinding and removal of all clippings.  Jason made a motion to remove the tree stump in the park for $275.00. Ryan Kelly 2nd motion passed.  

PAINTING WATER DEPT. BUILDING:  Tabled till next month

MEDIACOM ORDINANCE:  Tabled till next month

TIF:  Donna Lefler made a motion to remove 105 W. Main from the TIF District Ordinance #902.  Ryan Kelly 2nd motion passed.  Jason Musselman abstained.

Rob Finney made a motion to pay FY2020-2 pay back w/s savings $2,040.78, payback general savings $1,848.00, pay BEA $6,318.97, pay Roach & Family $5,200.00, pay Saw-N-Logs $362.50, Harvey Bros. $2,036.00 for a total of $17,806.25.  Connie Jacobson 2nd motion passed.

9:05

Jason Musselman made a motion to adjourn at 9:05.  Ryan Kelly 2nd motion passed.

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