Minutes of the November 13, 2019 Meeting



NOVEMBER 13, 2019


FINANCE COMMITTEE:  Met in the water dept. bldg. on 11/13/19 at 1:30 p.m.

PRESENT:  Mayor, Art Nutzhorn, Donna Lefler (1st Ward), Connie Jacobson, Jason Musselman (2nd Ward), Rob Finney, Ryan Kelly (3rd Ward), Barbara J Cantwell, Michael Evans, attorney.

CALL TO ORDER:  Mayor Hollis called the regular meeting to order at 6:30 p.m. and led the Pledge of Allegiance to the Flag.

MINUTES TO THE OCTOBER 16, 2019 REGULAR MEETING:  Under MEDIACOM ORDINANCE change Nothing to tabled till next month.  Under WITTE PROPERTY 4th line, add the word and after the word wear, change the spelling of the word tare to tear.  Page 3 under SOFTWARE MAINTENANCE AGREEMENT change the @ sign to $. Under WATER METERS change the # sign to $.  Donna Lefler made a motion to accept the minutes as amended. Ryan Kelly 2nd Art Nutzhorn abstained. Motion passed.

CASH RECEIPT REPORT:  Total Cash Receipts for October 2019 is $282,997.58.   Donna Lefler wants the Allotment changed to MFT Allotment and gas tax changed to say MFT gas tax. Rob Finney made a motion to accept the Cash Receipt Report for October 2019.  Connie Jacobson 2nd motion passed.

TREASURER REPORT:  Treasurer Report for October 2019 is $1,147,394.32.  Jason Musselman made a motion to accept the Treasurer Report for October 2019.  Rob Finney 2nd motion passed.

REPORTS FROM CITY EMPLOYEES/COMMITTEE CHAIRMAN:  Rob Kamerer reported that the guys have been dealing with a few problems with the


cold weather at the water plant and streets.  Since the new valve has been installed there have not been any alarms.  Gary Bent reported that the city is supposed to be receiving $8,000.00 back from the State of Illinois on the return for the tuition for the 4 students that the city sent through.  The paperwork was filed but the State said they did not receive it. Gary contacted them and the City is going to have to file an appeal to get the money back. Josh Allen reported that there are water shutoffs that are difficult to find.   The forms have been placed where the cement goes under the dumpsters in the park. Waiting to pour cement for dumpster pads when it warms up some. Art Nutzhorn asked about the cemetery mowing contract. Can the contract just be extended out for the next year? If the contract stays the same you do not have to bid it out again, but if the price changes it will have to be bid out again.  

APPROVAL OF SUBMITTED CLAIMS:  Rob Finney reported that there is one correction on page 2, O’Reilly Automotive, Inc. changed from 01-41-652 at $80.54 to $32.62 and 01-52-511 to $47.92.  Rob Finney made a motion to accept the claims as corrected. Donna Lefler 2nd motion passed.

ATTORNEY REPORT:   Nothing specific to talk about.  

MEDIACOM ORDINANCE:  Attorney Evans said he has corresponded with Mediacom several times and does not have an ordinance, hopefully by the end of the year!

TREE STUMPS:  No one has requested any tree stumps to be removed, so nothing new.  The topic was just carried over from last month.

FENCE ESTIMATE:  Mayor instructed the city workers to put up posts and gates at the entrances of the sewer plant for now.  Rob Kamerer priced gates from Farm King and they cost $86.99 each for 12 ft. length. Rob is going to purchase 2 gates.  Rob is going to use a power pole for the posts. Gary Bent reported that Kurt Lonka can paint a sign 4 X 8 made of plywood and put anything on it that the city wants for $400.


ORDINANCE ENFORCEMENT:   Mr. Evans brought a rough draft of an ordinance for an example, for the council to look at.  When residents go to court for not keeping their property in order and end up with a fine, we have no way to get any compliance.  So, this ordinance would tie the fine to the water bill. If the fine isn’t paid, then the water will get shut off. Donna Lefler made a motion to accept Ordinance #905 regarding the water service in the City of Toulon.  Art Nutzhorn 2nd motion passed.

SIDEWALKS:  Justin Reeise was present for the meeting and reported the contractor, Illinois Civil Contractors, Inc. are willing to hold the sidewalk project in front of the grocery store over until April 2020 of next year, at the bid price of $63,065.79. Jason Musselman made a motion to accept Illinois Civil Contractors, Inc. bid proposal of $84,903.91 with a change order for a total of $63,065.79 for sidewalk and curb replacement.  Rob Finney 2nd Donna Lefler voted no, motion passed.


LEEZER INSURANCE-CITY INSURANCE:  John Leezer was present to present the new City insurance renewal policy which will be on December 31, 2019.  Jason Musselman made a motion to accept the renewal from Leezer Insurance Agency for $38,584.00 and decline the Earthquake & Flood Insurance.  Rob Finney 2nd motion passed. Art Nutzhorn abstained.

FARM LEASE:  The current farm lease with Ryan brothers will end on December 31st, 2019.  Mayor Hollis would like to propose a yearly lease going forward.  He would like to look at the possibilities of a solar farm in the future.  Mr. Evans will bring in a new lease for the farmland at the next council meeting.


SUBDIVISION:  Lowell and Linda Dean were at the meeting wanting to purchase one lot #8 with the possibility of several acres to build a pole barn and have pasture for their horses.  The City will check and see how much the other lots were sold for and look into writing a new ordinance. This will be tabled until next month.

MID CENTURY:  Nobody from Mid Century could make it to the meeting tonight so this will be held over till next month.

2019 TAX LEVY:  Rob Finney reported that there will be a 3.9% increase of $7,375.00.  The amount that was levied is $196,525 based on the taxable amount of $9,962,081.   The water bond will be abated at $61,606.25 and the sewer bond at $65,287.50. These have to be done every year.  This will be tabled until next month. Rob Finney made a motion to abate the Series A Water Bond for $61,606.25 and the Series B Sewer Bonds for $65,287.50.  Jason Musselman 2nd motion passed.  Donna Lefler was absent.

DONATION FOR THE CHRISTMAS WALK:   Rob Finney made a motion to donate $500.00 for the Christmas Walk on December 7th.  Ryan Kelly 2nd motion passed.  Donna Lefler was absent.

MSW SENIOR CENTER:  This is the meals on wheels and the senior transportation that is provided to the seniors.  Jason Musselman made a motion to donate $500.00 to the MSW Projects. Connie Jacobson 2nd motion passed.  Donna Lefler was absent.

REFRIGERATOR:  All sewer samples have to be shipped on ice and some water samples also.  The refrigerator we currently have doesn’t work. Jason Musselman made a motion to purchase the Amana 14 cubic ft. from Morrissey Refrigeration for $519.95.  Ryan Kelly 2nd motion passed.  Donna Lefler was absent.

WATER METERS:  Rob Kamerer reported he would like to order 12 more meters at the same price as the last order.  Connie Jacobson made a motion to buy 12                         


meters for $3,356.16.  Rob Finney 2nd motion passed.  Donna Lefler was absent.                           METER FOR THE TRAILER COURT:  Rob Kamerer reported he has a price for a 4” single water pit meter $3,712.38.  Rob spoke to Wayne Blank about the 16 trailers in the court. Each trailer is only getting charged $17.30 for garbage and recycling.  The court is getting charged $43.10 for water and sewer one time not each trailer. This will be tabled until next month.

TIF:  Jason Musselman made a motion to approve FY2020-6 repay general for water plant painting $6,999.00 and Esco $4,696.77 for work at the water plant.  Connie Jacobson 2nd motion passed.  Donna Lefler was absent.


Jason Musselman made a motion to adjourn.  Art Nutzhorn 2nd motion passed.  Donna Lefler was absent.