CITY OF TOULON
REGULAR COUNCIL MEETING
JANUARY 13, 2020
FINANCE COMMITTEE: Met in the water dept. bldg. on 1/13/2020 at 1:30 p.m.
PRESENT: Mayor, Art Nutzhorn, Donna Lefler (1st ward), Connie Jacobson, Jason Musselman (2nd ward), Rob Finney absent, Ryan Kelly absent (3rd ward), Barbara J Cantwell, Michael Evans, city attorney.
CALL TO ORDER: Mayor Hollis called the regular meeting to order at 6:30 p.m. and led the Pledge of Allegiance to the Flag.
MINUTES TO THE DECEMBER 9, 2019 REGULAR MEETING: Misspelled Ryan under PRESENT. On the 3rd page under METER FOR TRAILER COURT abbreviated min. 3 times in that paragraph. Spelled the word out minimum. Jason Musselman made a motion to approve the December 9th minutes as amended. Donna Lefler 2nd motion passed.
CASH RECEIPT REPORT: Total Cash Receipts for December 2019 is $97,692.82. Donna Lefler made a motion to accept the Cash Receipt for December 2019. Art Nutzhorn 2nd motion passed.
TREASURE REPORT: Treasurer Report for December 2019 is $991,686.53. Jason Musselman made a motion to accept the Treasurer Report for December 2019. Donna Lefler 2nd motion passed.
REPORTS FROM CITY EMPLOYEES /COMMITTEE CHAIRMAN: Rob Kamerer reported Friday he walked into the water plant and smelled something burning then started to hear water which was spraying all over in the lab. The leak is currently fixed. Then received a call from the sheriff’s department about a house with water in the basement which was 1 of 4 houses.
The city employees figured out it was a bunch of tree roots, wet wipes and anything else that goes into the sewer. Plowed very little snow this last storm. Jason Musselman reported on the park committee that the concession stand is progressing. Donna Lefler addressed the fact that the water bills were not readable.
APPROVAL OF SUBMITTED CLAIMS: Donna Lefler reported under Brent Allen Trucking the word rock needs to be changed to trucking. Under Cummins Sales and Service add the words repair for generator. Under PDC on page 3 invoice #19397834 change coding from 51-00-615 to 52-00-615. Donna Lefler made a motion to accept the claims as amended. Connie Jacobson 2nd motion passed.
Jason Musselman made a motion to suspend the agenda for public concerns. Art Nutzhorn 2nd motion passed.
PUBLIC CONCERNS: Emma Millard and her fiance were present to speak on behalf of their house on 603 E Jefferson St. It filled with water and sewer to top of the basement and their insurance will not cover it so they are seeking help from our insurance. The city employees found a manhole that was underground and didn’t know it was there. It was full of water and sewer the city employees took care of the problem. Mayor Hollis told her to file a claim with our insurance. Mayor told her of a check valve that could be put in to let water out and doesn’t let it come into the house. The city would pay for the valve and she would have to pay to have it installed. Mayor read a thank you from MSW for the donation to their program.
ATTORNEY REPORT: The Mediacom ordinance can now be finished. Mr. Evans has a sexual harassment training that is required as of 1/01/2020. It’s just an awareness as of now, the state has not put the training program together yet.
MEDIACOM ORDINANCE: The ordinance is a franchise fee tax that can be collected at 1% to 5% of the annual gross revenue from cable tv. Jason Musselman moved to table the Mediacom Ordinance till next month.
SUBDIVISION: The Mayor and Jason Musselman will get together with the Deans to talk to them and see the exact location of the property they want and how many acres. Jason Musselman made a motion to table till next month. Connie Jacobson 2nd motion passed.
FARM LEASE: The new lease is identical except one paragraph that says, the landlord reserves the right at any time during the term of this lease to take back possession of all or any part of the property leased hereunder. In such event, the landlord shall indemnify and hold tenants harmless of and from any expense incurred by the tenant on such property so taken. The farmer will not be out of any out of pocket expenses. If the Ryan’s except the terms it will just roll over but if they don’t then it will have to be rebid. Jason Musselman made a motion to present the farm lease for 28 acres at the current rate of $260.00 an acre for a 3-year term. Donna Lefler 2nd motion passed.
QUOTE FROM BEA & CHLORINE GAS DETECTOR AT WATER PLANT: This is a quote from BEA for a chlorine detector. The quote is for $4,950.00 which will include installing, supplies and alarming for the system in compliance with EPA. Also training on how to operate the unit. Jason Musselman made a motion to accept the quote from BEA for $4,950.00. Art Nutzhorn 2nd motion passed. Jason Musselman asked if there were any other chlorine requirements as far as suits, breathing apparatuses? Art Nutzhorn will check on this matter.
STARK COUNTY PARENTS CLUB: Nicole Mercer from the Parents Club committee was present. This money helps fund many needs at the school district. Connie Jacobson made a motion to donate $500.00 to the Stark County Parents Club. Donna Lefler 2nd motion passed
LIQUOR LICENSE FOR BEN & JULIES: This will be for packaged liquor only. It will be a Class C. Jason Musselman made a motion to approve a Class C liquor License for Ben & Julies. Connie Jacobson 2nd Art Nutzhorn abstained. Motion passed.
CANNABIS ORDINANCE: The city needs to decide either they want the tax or do not want it allowed in town.
The tax would be 3% of gross receipts in town and 3.75% if in the unincorporated area with city limits. Jason Musselman moved to table the Cannabis Ordinance.
BARS-SUPER BOWL HOURS: Mayor said the bars can stay open for 1 hour after the end of the Super Bowl game.
12 TO 36 WATER METERS AT SAME PRICE $3,371.20 OR $6,742.40 OR $10,113.60: Teresa is going to mail out letters letting the residents know that the city is going to be putting in new meters. They are supposed to call in to set up a time to install the new meters. Jason Musselman made a motion to purchase 36 water meters costing $10,113.60. Art Nutzhorn 2nd motion passed.
2 INCH WATER METER FOR DEWITTE APARTMENTS: There have been problems in the past of the wires being pulled out, so the city employees hooked the wires back up and found the meter isn’t working. There is one meter for the whole apartment building. Donna Lefler made a motion to purchase a 2-inch water meter for DeWitte’s apartments for $938.20. Connie Jacobson 2nd motion passed.
LEAK DETECTOR AND RADIOS: The leak detector will tell you if there is any water movement in the line after we do water shutoffs. It will also tell us if the water leak is the cities leak or on the homeowner’s side. The cell phones do not have service everywhere in town and city employees can’t always get their calls or able to get ahold of Rob or the office when needed. Donna Lefler made a motion to purchase the 4 portable radios and the water leak tool for $2,936.00. Art Nutzhorn 2nd motion passed. Jason Musselman brought up that there are fire hydrants that don’t work and need to be replaced. The city employees have a list of the ones that don’t work. It will cost approximately $100,000.00 to replace them. All the fire hydrants belong to the city. The mayor asked Rob Kamerer to get a cost on what it would cost to replace a hydrant and if it would be cheaper to buy more than one at time.
TIF: The amendment is that James Nowlan requested the City to agree to subordinate its mortgage to that of a primary lender, and the secondary lender will be James Nowlan, not to exceed $50,000.00. The City will be the third lender. Jason Musselman made a motion to approve the First Amendment to the Tif Redevelopment Agreement, Ordinance #907. Donna Lefler 2nd motion passed.
Jason Musselman made a motion to accept FY2020-8 to Pay BEA of Il for $3,269.90 and Farnsworth Group Engineering for $6,452.00 a total of $9,721.90. Art Nutzhorn 2nd motion passed.
Connie Jacobson made a motion to adjourn. Art Nutzhorn 2nd motion passed.