Minutes of the February 10, 2020 Meeting



FEBRUARY 10, 2020


FINANCE COMMITTEE:  Met in the water dept. bldg. on 2/10/20 at 1:30 p.m.

PRESENT:  Mayor, Art Nutzhorn, Donna Lefler (1st Ward), Connie Jacobson, Jason Musselman (2nd Ward), Rob Finney absent, Ryan Kelly (3rd Ward), Barbara J Cantwell, Michael Evans, city attorney.

CALL TO ORDER:  Mayor Hollis called the regular meeting to order at 6:30 p.m. and led the Pledge of Allegiance to the Flag.

MINUTES TO THE JANUARY 13, 2020 REGULAR MEETING:  Page 2 under PUBLIC CONCERNS, first line, change husband to fiance’. Page 3 under QUOTE FROM BEA & CHLORINE GAS DETECTOR AT WATER PLANT, first line, add is after the word this.  Jason Musselman made a motion to accept the January 13, 2020 minutes as corrected. Art Nutzhorn 2nd Ryan Kelly abstained motion passed.  

CASH RECEIPT REPORT:  Total Cash Receipt for January 2020 is $62,067.59.  Donna Lefler made a motion to accept the Cash Receipt Report for January 2020. Connie Jacobson 2nd motion passed.

TREASURER REPORT:  Treasurer Report for January 2020 is $972,145.22.  Donna Lefler made a motion to accept the Treasurer Report for January 2020.  Jason Musselman 2nd motion passed.

REPORT FROM CITY EMPLOYEE/COMMITTEE CHAIRMAN:  Rob Kamerer reported that there have been 3 water leaks within 2 weeks in the water plant.  There have been sanitary sewer issues on South Miller St., 2 laterals fell into the main sewer.


Also, they had to jet East Jefferson again to get rid of trees roots that had built up in it.  The guys are presently working on illegal hookups on storm sewers. There may be septic tanks hooked to storm sewers.  We are putting die in the stool and watch and see where the sanitary sewer dumps out in the storm sewer. Jake Streitmatter reported a couple of people saying they will not let the city guys into their house to put the new water meters in.  The Mayor wants to amend the current ordinance and charge a fee if they do not allow the city employees to enter.   

APPROVAL OF SUBMITTED CLAIMS:  Donna Lefler would like the office to print our office envelopes and not buy envelopes with a printed return address on it any longer.  Donna Lefler made a motion to accept the submitted claims. Art Nutzhorn 2nd motion passed.

ATTORNEY REPORT:  Nothing but the ordinances following.

MEDIACOM ORDINANCE:  The fee range for the ordinance is between 1 and 5 percent.  Jason Musselman reported the current Mediacom agreement was signed back in 2014 for 15 years.  It has a 1% fee which comes to about $2,100 a year. The new agreement the fee will be paid quarterly.  Jason Musselman made a motion to approve the new Ordinance #904 Franchise fee at 1%. Ryan Kelly 2nd motion passed.

SUBDIVISION: The Mayor reported that Lowell and Linda Dean have made an offer of 4 lots equaling 3 acres totaling $5,000. The Mayor is to tell the Deans that the City is not willing to sell the land for $5,000.

CANNABIS ORDINANCE #909:  Mr. Evans conveyed that if you’re going to sell Cannabis it’s a 3% city tax. So the city either approves to tax it or we prohibit it.  If the city did nothing someone can come in and sell it without a tax. Jason Musselman made a motion to table Cannabis Ordinance #909.  Donna Lefler 2nd Art Nuzthorn said nay, motion passed.


PUBLIC CONCERNS:  Val Wagher reported that there are dogs in the park and she spoke with Gary Bent our police chief and we need more signs saying that dogs are not allowed in the city park.  Jason Musselman is going to look further into this. Jason Musselman updated us on the Economic Development Block Grant Program. There are 3 different programs. The first one is an infrastructure program that has a 550,000 dollar grant for water and sewer projects.   The 2nd program is Housing Rehabilitation Program 550,000 dollar grant.  The 3rd program is Abandon Home Program through HUD 75,000 dollar grant.  

LIVESTOCK ORDINANCE #908: The new Ordinance #908 says if you have livestock on less than 2 acres before this ordinance has taken effect you are grandfathered in.  Donna Lefler made a motion to pass Livestock Ordinance #908. Jason Musselman 2nd Art Nutzhorn says nay motion passed.

JETTER:  Rob Kamerer has tried to get our jetter working and has not succeeded.  Trent Frisby from Wyoming has a jetter that he wants to sell for $22,000.  Princeville would be willing to go half with the city on price and any maintenance needed on jetter.  There would have to be an intergovernmental agreement made up with Princeville. The Mayor is going to look into this further.

OVERTIME FOR METER INSTALLATION: Some people are not home during the day that needs a new meter installed.  So the city employees can work however long needed to install that meter and come in that much later in the morning so there is no overtime incurred.

1-INCH METER FOR J. HESS HOUSE:  A 1-inch meter costs $412.00. This meter is at Dan Carrington’s house.  Rob Kamerer is to look and see if there can be a regular size meter put in instead of the 1- inch, or the homeowner can pay for half of the 1-inch meter cost of $281.49. 

BROKEN WATER METER LETTERS:  When the residents get the letter saying we are going to charge a $500 fee, hopefully, they will call for an appointment.  If within 15 days the resident allows the city to enter their residents the fee will be forgiven. There needs to be an ordinance to establish what we want.


CEMETERY MOWING:  There was a discussion of extending the contract as is with M & M and he agreed, but he did want an increase when it became time for the cleanups in spring to compensate for the time spent.  So we would get a bill for any extra work done (approximately $400). Jason Musselman made a motion to extend the Cemetery contract for an additional year. Ryan Kelly 2nd motion passed.

TIF:  The City of Toulon needs to extend the deadline for the opening of Toulon Market LLC from December 2019 to March 2020.  Ryan Kelly made a motion to extend the opening deadline from December 2019 to March 31, 2020, Ordinance #898. Jason Musselman 2nd motion passed.

Jason Musselman made a motion to pay FY2020-9 repay w/s svgs (12 meters in TIF district) $3,377.91, Ferguson (2 in. meter) $938.20, Pollardwater (1/3 radios & 1/3 leak tool) $921.01, Roto Rooter (Jefferson St.) $1,037.50, Harn R/O (filters at water plant) $305.52, Hawkins (lime at water plant) $925.30, ESCO (valve, gaskets, labor & misc. at water plant)$4,859.46 with a total of $12,364.90.  Art Nutzhorn 2nd motion passed.


Connie Jacobson made a motion to adjourn at 8:15.  Art Nutzhorn 2nd motion passed