Minutes of the April 13, 2020 Meeting

City of Toulon

Regular Council Meeting

April 13, 2020

Toulon Firehouse

FINANCE COMMITTEE:  Met at Connies Country Kitchen on 4/13/20 at noon.

PRESENT:  Mayor, Larry Hollis, Barbara J. Cantwell, City Clerk, Michael Evans, city attorney present on phone

Donna Lefler, Art Nutzhorn​​​Alderman 1stWard

Jason Musselman, Connie Jacobson​​Alderman 2nd Ward

Ryan Kelly, Rob Finney (absent)​​​Alderman 3rd Ward

CALL TO ORDER:  Mayor Hollis called the regular meeting to order at 6:30 p.m. and led the Pledge of Allegiance to the Flag.

MINUTES TO MARCH 9, 2020 REGULAR MEETING:  Page 2 under Report From City Employees, remove the number 9 in emplo9yee. Donna Lefler made a motion to accept the minutes as amended. Art Nutzhorn 2nd motion passed.  

CASH RECEIPT REPORT:  Total Cash receipt for March 2020 is $74,850.98.  Donna Lefler made a motion to accept the Cash Receipt Report for March 2020.  Connie Jacobson 2nd motion passed.

TREASURER REPORT:  Treasurer Report for March 2020 is $933,031.77.  Connie Jacobson made a motion to accept the Treasurer Report for March 2020.  Donna Lefler 2nd motion passed

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REPORT FROM CITY EMPLOYEE/COMMITTEE CHAIRMAN:  Josh Allen reported Central Cable is done for now and did an awesome job, never hit any lines or anything.  The generator had to have a sensor replaced and is now up and running.  Josh reported that Jerry from Environmental is coming to work on the lagoons.  An aspirator is out on the north lagoon.  Going to have that reinstalled and only half of the discharge on the sewer plant is running right now so the other half is going to get repaired.  Donna Lefler asked about a hole that Mid Century made in front of Rennick’s office.  Josh is going to check on it.  Donna Lefler also apologized for overlooking the O’Reilly bills last month at the council meeting.  Jason Musselman reported he had a park committee meeting it will be talked about later in this meeting.  Also, Josh and Jake have been cleaning up the sewer plant and organizing at the city garage by the sewer plant.  There are 6 trees in the city that need to come down.  They are waiting on a quote from Saw-N-Logs.  Junk Days are May 16th.  Jason reported about Art Nutzhorn asking about email addresses through the city website.  Every alderman has an email with their first name @cityoftoulon.com.  Barbara Cantwell’s is cityclerk@cityoftoulon.com. These will forward to your original email address.  The city’s email was hacked, and Barbara worked with Mediacom and got it resolved. 

APPROVAL OF SUBMITTED CLAIMS:   Donna Lefler reported that on page 1 Shafer trucking was charged under MFT and needs to be changed to streets, but Barbara is checking on that.  On page 3 is another one with Riverstone Group with the rock that Shafer hauled.  Donna Lefler made a motion to accept the claims as amended with subject to possibly change the two invoices for trucking and rock dealing with MFT to streets.  Connie Jacobson 2nd motion passed.

ATTORNEY REPORT:  Michael Evans reported that he is working on the Codification.  

LOWELL DEAN:  Jason Musselman reported that he went with Lowell Dean and stepped out what land he would want, and it was just a hair over 3 acres. (3.03).  Lowell wanted to know how much insurance was needed? Michael Evans reported that he can draw up a standard form lease and if approved tonight 

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giving the Mayor permission to sign.  The rental lease would say $300.00 ($100.00 per acre) a year.  Jason Musselman made a motion to authorize the Mayor to sign the rental lease agreement for 3.03 acres as outlined in the map.  Connie Jacobson 2nd Art Nutzhorn Nay, Donna Lefler Nay, Rob Finney absent is an automatic nay.  It was a tie so Mayor Hollis had to vote to break the tie.  Mayor voted yes.  Motion passed.  

JETTER:  Mayor Hollis hasn’t had any communication with Princeville because of the virus so this will be on hold. 

HESS 1 INCH WATER METER:  There still hasn’t been any confirmation from the Hess resident as to whether they are willing to pay the extra for the 1 inch meter so the city is not moving forward till we hear from them.

APPROPRIATIONS:  Rob Finney is still gone so the Mayor will sit down with the committee chairman and work on the individual budget.

PUBLIC CONCERNS:  Art Nutzhorn asked that the city was not shutting any water off during this pandemic.  Art would also like to look into getting water payments online.  Art would also like to get the contract employees to be part-time employees.

MANHOLES ON MAIN STREET:  Jason Musselman reported that the sidewalk project is doneon main.  There is an issue with the stoop. The concrete was being torn apart and the man running the jackhammer broke through the existing structure (galvanized steel).  ICCI provided a quote for $3,500.00 to repair.  Mayor Hollis will have to talk Jim Nowlan about paying for half.  We will have a special meeting on Thursday at 6:00 p.m. by phone. 

Manholes are sinking on main street.  The top layers of bricks in the manhole structures need replaced, install new frames and lids, replace the concrete collars, and install structural lining of the brick structures.Farnsworth will get preliminary approval from IDOT.  Then Farnsworth will send out plans for quotes.  Ryan Kelly made a motion to proceed to get estimates for the rehabilitation of manholes along IL 17 in Toulon, Il.  Jason Musselman 2nd motion ​​​​​​​​​​​-3-

passed.

IDOT said that the city can do the painting of crosswalks & parking stalls but they have very specific guidelines.  The city has a paint stripper and gallons of white paint.  

PARK SIGN:  Jason Musselman reported from a park committee meeting that they would like a new park sign and maybe some landscaping.  The sign will be 4’ X 8’ by Doug Haffner from Wyoming.  Doug needs half down ($237.50) to start the work on the sign.  Jason Musselman made a motion to purchase a sign for $475.00 from Doug Haffner.  Connie Jacobson 2ndmotion passed.

MAIN STREET TRASH CANS:  The trash cans on main street are falling apart.  Jason got a quote for a 32-gal of steel strap receptacle for $694.00 each or 6 for $666.24 each.  Jason is supposed to get a quote for the trash cans.  There will be a special meeting on Thursday at 6:00 by phone to discuss this.

BURN PILE:  John Forstrom has been asked to use the excavator to move the pile further south toward the creek.  It will run $200.00 for the first hour and $50.00 for each additional hour.  Estimating 10 to 15 hours to do the job.  Jason Musselman made a motion to approve John Forstrom $200.00 for one hour and $50.00 for each additional hour up to 15 hours. Donna Lefler 2nd motion passed.

TIF:  Donna Lefler made a motion to pay FY2020-11 Meister, Hilton, Chitwood bill for TIF Audit $1,100.00, Ferguson $417.31 a 1-inch meter for a total of $1,517.32.  Art Nutzhorn 2nd motion passed.

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Jason Musselman made a motion to adjourn the meeting.  Art Nutzhorn 2nd motion passed.

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