CITY OF TOULON
REGULAR COUNCIL MEETING
MAY 11, 2020
PRESENT: Mayor Larry Hollis, City Clerk Barbara J Cantwell, Attorney Michael Evans on phone.
Donna Lefler, Art NutzhornAlderman 1st Ward
Jason Musselman, Connie JacobsonAlderman 2nd Ward
Ryan Kelly, Rob Finney (absent)Alderman 3rd Ward
CALL TO ORDER: Mayor Hollis called the regular meeting to order at 6:30 p.m. and led the Pledge of Allegiance to the Flag.
MINUTES TO APRIL 13TH REGULAR MEETING: Page one city attorney was on his cell phone not absent. Page 2 first paragraph it’s supposed to read Saw-N-Logs. Jason Musselman made a motion to accept the minutes as amended. Art Nutzhorn 2ndmotion passed.
MINUTES TO APRIL 16TH SPECIAL MEETING: In the heading correct the spelling of April. Jason Musselman made a motion to accept the minutes as amended. Donna Lefler 2nd motion passed.
CASH RECEIPT REPORT: Total Cash Receipt for April 2020 is $62,735.32. Donna Lefler made a motion to accept the April 2020 Cash Receipt Report. Connie Jacobson 2nd motion passed.
TREASURER REPORT: Treasurer Report for April2020 is $903,835.43. Ryan Kelly made a motion to accept the Treasurer Report. Art Nutzhorn 2nd motion passed.
REPORTS FROM CITY EMPLOYEES/COMMITTEE CHAIRMAN: Jake Streitmatter
reported that things are going good and they got the old concession taken down. The sewer lines have been found so Jake and Josh will be running water and sewer up to the new concession stand.
APPROVAL OF SUBMITTED CLAIMS: Page one under Deric Shafer Trucking needs to change the fund from 01-41-614 to 01-41-514. Page 2 under Grainger 2nd line, change the fund from 51-00-612 to 21-00-929. Donna Lefler made a motion to accept the submitted claims as amended. Connie Jacobson 2nd motion passed.
ATTORNEY REPORT: Reported on the guidelines for the city hall to keep the 6ft distances in the building. Just wants to make sure that everyone is following the rules.
MANHOLES: Jason Musselman reported he talked to Justin Reeise and the bids are out to contractors but they didn’t want to proceed until the IDOT permits have been received.
JETTER: The Village of Princeville had a meeting and voted on the Intergovernmental Agreement between the Village of Princeville and the City of Toulon (Purchase & use of truck) and it was approved. On page 3 paragraph 7 Mr. Evans thinks line 7 and line 10 should be extended to 3 or 4 years instead of the 2-year anniversary date if either party should decide to withdraw from and terminate this agreement. Jason Musselman made a motion to approve the Intergovernmental Agreement changing paragraph 7 two-year anniversary to a 4 year anniversary. Art Nutzhorn 2nd Ryan Kelly and Donna Lefler voted no. Rob Finney (absent) his vote is a no. It was a 3-way tie. Mayor Hollis voted yes to break the tie.
HESS 1 INCH WATER METER: Josh Allen spoke with the property owners and they said a regular size meter (5/8) is big enough.
APPROPRIATIONS: There are blank appropriation sheets in everyone’s packet and the chairman of the committees should be thinking if there are any major changes that they want. Donna Lefler asked about the membrane transfers that didn’t show up on the comparison report. Barb is to check on membrane transfers.
PUBLIC CONCERNS: Jason Musselman asked about 2 hr. parking in front of Ben & Julie’s. It needs to be put on next month’s agenda. Barbara Cantwell reported that they were having problems with the emails. So there is now a new email which is firstname.lastname@example.org. Ryan Kelly said the new garbage cans have been distributed in downtown areas. Ryan Kelly is to talk to John Ford about making some handrails for the downtown sidewalks. Ryan Kelly asked about the City Wide pickup. Ryan wanted to know if there was an extra charge for large items.
SKID STEER: Jake Streitmatter and Josh Allen talked about buying a skid steer for the city. They had quotes for a 2020 John Deere 324G at $46,430.00 and a 2020 John Deere 330G at $50,580.00. Jake and Josh would prefer the 324G. It could be used for many projects. Half of this purchase would be TIF eligible also. The 324G would run $6,747.00 a year for 5 years or 2,000 hours a year with the option of purchasing it at the end of the 5-year lease. Jason Musselman made a motion to purchase the 324G John Deere skid steer for $46,430.00 a 5-year lease at $6,747.00 a year and applying ½ to the TIF. Art Nutzhorn 2nd motion passed.
APPOINTMENTS: Nothing has changed from last year, but the Mayor is leaving Water & Sewer Supt. and the Streets & Alleys Supt. blank for now. The rest of the appointments are as follows:
CITY ATTORNEY: Evans Law Group
CITY ENGINEER: Farnsworth Group
WATER & SEWER SUPT.: STREETS & ALLEYS SUPT:
DEPUTY CITY CLERK:Teresa Macy
CHIEF OF POLICE:Gary Bent
T.I.F.:Jacob & Klein
T.I.F. ASSISTANT:Teresa Macy
The committees and chairmen, the Mayor left the same as last year.
EMPLOYEE POLICIES: Mayor Hollis did not change anything on the Employee Policies either. Everything remains the same.
BIDS ON OLD JETTER, SAFE, VAULT LOWERER: These are old surplus equipment and these can not be sold or junked, they have to be put out for bids. There is an old Exmark lawn mower that will also be added to the ad for bids. The ad will be put in the paper for bids. Jason Musselman made a motion to allow getting bids for the jetter, safe, vault lowerer, and Exmark mower. Donna Lefler 2nd motion passed.
QUOTE FOR DIESEL AND GAS TANK HOOKUPS: Josh Allen received an electrical quote from H & H Lighting. They will provide material and labor to install a 20- amp circuit to the fuel station. Twenty- amp circuit will be installed in IMC threaded conduit buried 2 feet below the surface, to seal off and explosion-proof rated class 1 division 1 junction box. Jason Musselman made a motion to accept the quote for the H & H Lighting fuel tank hookups at a maximum of $4,824.41. Connie Jacobson 2nd motion passed.
Donna Lefler made a motion to amend the agenda to put WAGES at the end. Ryan Kelly 2nd motion passed.
SAW-N-LOGS BID: Josh Allen reported the bid of $2,600.00 for 5 trees. 1 on N Franklin, 2 on S Franklin, 2 on N Washington. Connie Jacobson made a motion to accept the bid for $2,600.00 from Saw-N-Logs for the removable of 5 trees. Art Nutzhorn 2ndmotion passed.
DIRECT DEBIT: This is something that has been brought up for people to electronically pay their water bills. This is something that the government wants to be done now because of the pandemic. This will be held over till next month’s meeting. This isn’t an online payment process.
PARK LIGHTS: Jason Musselman talked to H & H about a light on the flag. There is a quote for H & H Electrical to provide material and labor to install flag pole, soffit, and restroom lighting with energy-efficient LED bulbs and lens covers. Jason Musselman made a motion to accept the H & H quote for the bathroom LED lights for $889.50. Ryan Kelly 2nd motion passed.
BASKETBALL HOOPS: Jason Musselman has a quote to put in a 3rd basketball hoop. The quote does not include any site work, off-loading, storage, safety surfacing, or installation. Jason Musselman made a motion to accept the Cunningham Recreation for the basketball hoop for the amount of $1,330.54. Donna Lefler 2nd motion passed.
TIF: Jason Musselman made a motion to pay Jacob & Klein $464.60 and the Economic Development group for $1,858.40. Art Nutzhorn 2nd Donna Lefler voted no, motion passed.
Connie Jacobson made a motion to pay FY2020-1, Teresa Macy $2,000.00 (4 payments of $500.00), ESCO $1,369.81 (install aerators), Roto Rooter $1,800.00(camera & jetting), Cummins $5,060.19 (worked on generator) for a total of $10,230.00. Art Nutzhorn 2nd motion passed.
Ryan Kelly made a motion to go to Executive Session to discuss employee wages.
Connie Jacobson 2nd motion passed.
Donna Lefler made a motion to leave executive session. Art Nutzhorn 2nd motion passed.
Ryan Kelly made a motion to go back into regular session. Jason Musselman 2nd motion passed.
Ryan Kelly made a motion to increase the wages of Josh Allen and Jake Streitmatter by $1.50 an hour making them at $17.50 an hour. Art Nutzhorn 2ndmotion passed.
The Mayor also reported that he is changing Abbey DeSplinter to be a part-time employee for reading the meters, and would also like her to be using a city vehicle.
Connie Jacobson made a motion to adjourn meeting. Ryan Kelly 2nd motion passed.