CITY OF TOULON
REGULAR COUNCIL MEETING
AUGUST 12, 2019
FINANCE COMMITTEE: Met in the water dept. bldg. on 8/12/19 at 1:30 p.m.
PRESENT: Mayor, Art Nutzhorn, Donna Lefler (1st Ward), Connie Jacobson, Jason Musselman (2nd Ward), Rob Finney, Ryan Kelly (3rd Ward), Barbara J Cantwell, Michael Evans, city attorney.
CALL TO ORDER: Mayor Hollis called the regular meeting to order at 6:30 p.m. and led the Pledge of Allegiance to the Flag.
MINUTES OF THE JULY 8, 2019 MEETING: Under Cash Receipt Report, Treasurer Report and Approval of Submitted Claims add that Jason Musselman was absent during these reports. Page 2 under PAINTING OF WATER DEPARTMENT BLDG., 6TH sentence, add a comma to $6,999.00. Page 3 added city attorney will prepare the Budget/Appropriations Ordinance for this year under the ORDINANCE FOR BUDGET/APPROPRIATIONS. Under OLD SETTLERS DONATION/BEER GARDEN, 3rd sentence, add a comma after Thursday and a comma in the 7th sentence after 2nd. Page 4 under TIF last sentence add a comma to $7,257.83. Jason Musselman moved to accept the amended minutes of July 8, 2019. Ryan Kelly 2nd motion passed.
CASH RECEIPT REPORT: Total Cash Receipts for July 2019 is $329,969.52. Jason Musselman made a motion to accept the Cash Receipt Report for July 2019. Rob Finney 2nd motion passed.
TREASURER REPORT: Treasurer Report for July 2019 is $993,027.17. Donna Lefler made a motion to accept the Treasurer Report for July 2019. Connie Jacobson 2nd motion passed.
REPORTS FROM CITY EMPLOYEES/COMMITTEE CHAIRMAN: Rob Kamerer reported the audit with the IEPA has been done and they recommend the city has a capital spending plan and raise our water rates to pay for any upcoming improvements with the water facilities. Jason Musselman commended the city guys on the landscaping on the park before Old Settlers and getting downtown ready. The mayor also commended Connie Jacobson and Jason Musselman for a good job on Old Settlers Days. Jason Musselman reported he has the golf cart permits and application forms and also the stickers.
APPROVAL OF SUBMITTED CLAIMS: Rob Finney reported that on page 3 Stark County General Fund changes to $250.00 instead of $210.00. Change the wording on the Henry County bill from summer spray patch to cold patch. Rob Finney made a motion to accept the claims with the changes as noted. Donna Lefler 2nd motion passed.
ATTORNEY REPORT: Michael Evans said the Bent Property is authorized and ready to sign. This will have to be on next month’s agenda. The school deed has been recorded on August 1, 2019. David Cover contacted Mr. Evans about the property owned by the Witte family. Years ago there was a city landfill on the Witte property located on Whittaker St. The city had a 99 yr. lease on this property and it’s still in effect. The property is up for sale and they are asking if the city would sign a document relinquishing its interest in the lease and the city would hold them harmless for whatever has been put out there. It has not been operated as a landfill for 45 years.
MEDIACOM ORDINANCE: This will be on next months agenda.
ORDINANCE 901 ANNUAL BUDGET & TAX APPROPRIATION: The budget has already been recorded and approved so this ordinance is just documenting the file. The ordinance is not required.
Jason Musselman made a motion to accept Ordinance 901. Rob Finney 2nd motion passed.
APPROVAL OF SPRAY PATCH: The spray patch was estimated at $20,856.50. We received 3 bids. There was a tie for low bidder which was $16,590.00. So there was a flip of a coin per MFT rules to break the tie. So Quality Spot got the bid for $16,590.00. Donna Lefler made the motion to accept the Quality Spot Repair Inc. bid for $16,590.00. Ryan Kelly 2nd motion passed.
APPROVAL OF OIL AND CHIP CONTRACT: This job was estimated at $20,025.00. There was one quote from Pavement Maintenance for $19,898.75. The job was awarded to Pavement Maintenance. Rob Finney made a motion to accept the bid from Pavement Maintenance for $19,898.75. Connie Jacobson 2nd motion passed.
PUBLIC CONCERNS: Ryan Kelly asked about the progress at the Congo Church with the water shut off. Rob Kamerer reported they would get to it as soon as the water shutoffs were done. Ryan Kelly also received a call about tall weeds and trash in yards. Donna Lefler wants the weeds cut back on Wyant’s bank on the main highway. Connie Jacobson wants the bush trimmed back on the corner of Franklin St and Main St. The city guys said they will get it pulled out. Jason Musselman wants to get some sidewalks repaired this year. He also had a comment made to him about in the future sealing the north end of Downend St. It’s the only gravel road in the city limits. Art Nutzhorn would like to have a sidewalk on both sides of the basketball court and some kind of sidewalks thru the park. Art also said that the Lions did not require a time on the Concession Stand project to be done by but Doug Parrott told them that he would get it built this year. Connie Jacobson reported that the Civic group has a bus trip planned to Chicago to a baseball game for $150.00 a ticket and anybody can go.
DOWNTOWN SIDEWALK QUOTE: A bid request or specs on the sidewalk would cost around 7 thousand dollars. Jason Musselman made a motion to authorize the bid specification for the south side of the east main street sidewalk.
Rob Finney 2nd, Ryan Kelly and Donna Lefler voted nay, motion passed.
BIO-DEGRADABLE BAGS: Barbara Cantwell reported that Menards has the bags at 5 bags in a pkg. for $1.85. Jason Musselman made a motion to authorize to buy 100 of the bags from Menards for $37.00 and to set the price at City Hall for the bags at $1.00 and furthermore advertise the change. Donna Lefler 2nd motion passed.
OFFICE SPECIALISTS-CONTRACT FOR THE SHARP COPIER: Rob Finney made a motion to accept Office Specialists service contract for the upcoming year for $609.75. Ryan Kelly 2nd motion passed.
STARK COUNTY BOOSTER CLUB: Connie Jacobson made a motion to donate $125.00 to the Stark County Athletic Booster Club. Donna Lefler 2nd, Jason Musselman abstained motion passed.
BUNKER RUN: The money being raised is going towards the training facility being developed down by the water treatment plant. Rob Finney made a motion to give the Bunker Run a $250.00 donation. Connie Jacobson 2nd, Art Nutzhorn, and Jason Musselman abstained, motion passed.
POLICE AUXILIARY: The auxiliary pays for all the free food on the National Night Out and would like the city to help to reimburse the auxiliary for costs. Ryan Kelly made a motion to donate $300.00 to the Police Auxiliary. Connie Jacobson 2nd, Art Nutzhorn, and Jason Musselman abstained, motion passed.
MAILBOX PERMITS: We have 3 new mailbox permits that are requesting a new box put up. Rachel Boudreau, Tiffany and Jon Woods and Chase and Brittany Wallace. Jason Musselman made a motion to approve the 3 new mailbox permits. Rob Finney 2nd motion passed.
TIF: Connie Jacobson made a motion to pay Jacob & Klein $458.90 and Economic Development Group of Bloomington $1,835.60. Art Nutzhorn 2nd motion passed.
Jason Musselman made a motion to approve FY2020-4 Roach $700.00 (car wash) and Parkreation, Inc $894.00 (swing). Rob Finney 2nd motion passed.
Ryan Kelly made a motion to adjourn. Donna Lefler 2nd motion passed.